Job Description

Are you a Field Engineer  who is looking to join one of the top companies within the Aerospace and Defense industry?

Are you looking to further your career and grow? 

Do you have experience in administrative support, ideally in a dynamic engineering or technical environment?

If you answered yes to those three questions, then today!

Acara Solutions is seeking highly qualified candidates to work onsite  with our client in Greenville, TX. Interested?

Here's what you'd do:  

• Performs general administrative support for dynamic Field Engineering efforts.  
• Coordinates and books travel, builds/reviews expense reports, and validates labor charging logs.  
• Prepares documents, spreadsheets, and reports, creates and maintains appropriate logs, databases, filing (hard or soft copy), status reports/tracking. 
• Research questions/issues relating to office, travel, payroll operations, and established policies and procedures. 
• Travel Support
  1. Accept/validate Field Engineering travel needs
  2. Coordinate with business travel office
  3. Liaise with program managers on contract travel needs
  4. Be knowledgeable of and provide the traveler with the itinerary and travel guidance
  5. Process travel changes to meet customer needs
  6. Process and submit security visit requests and country clearances
  7. Process government assignment orders when applicable
• Expense Reports
  1. Provide expense report support/training to travelers
  2. Review traveler expense reports to ensure they comply with requirements
  3. Keep a log of all travel and expense reports supported
• Training Coordinator
  1. Monitor required training
  2. Notify supervisors of scheduled training
• General Employee Support
  1. New hire and resignation processing
  2. Travel tracking and reporting
• Pay/Labor Corrections:
  1. Coordinate employees on timecard inputs/discrepancies
  2. Calculate and submit pay correction to payroll for processing
  3. Support and monitor traveler timecard entries
  4. Process overtime requests
  5. Run SAP labor reports as needed
• Create Purchase/Payment Requisitions (PO) in Ariba and other systems:
  1. Create and submit payment requests
  2. Coordinate, research, and file various allowances, expenses, and charges
  3. Reconsolidate purchase accounts and ledgers

Here's what you'll get: 

• Pay rate: $27.00-$30.00/Hour.
• Hours: 40 Hours/Week 1st Shift
• Length: Contract to Hire (5 Months)

Sound like a good fit? 

TODAY 

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies attract and retain to talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Job Requirements

Required Skills / Qualifications:

• High School Diploma or GED with 6 years of experience 
• Minimum of 6 years of experience in administrative support, ideally in a dynamic engineering or technical environment.  
• Minimum of 6 years of experience in coordinating travel arrangements and managing expense reports.  

Preferred Skills / Qualifications:

• Associate's Degree with 2 years of experience 
• Knowledge and proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Knowledge and proficiency in SAP and Concur
• Travel booking experience for large groups.
• Reliable, ability to multitask/be proactive
• Effectively communicate verbally/electronically
• Friendly customer service attitude
• Quick thinking with sound problem-solving skills

Additional Information :

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 
• Able to support travel needs during non-business hours 5% of the time
• Successful candidate must be able to obtain and maintain a [Secret] DoD security clearance.        

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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