Job Description

Under the direction of the Chief Engineering and Facilities Officer, the Project Manager is a professional level position typically responsible for planning, executing, monitoring, controlling, and closing out of projects. The projects may include construction. Project areas may include capital projects, facilities, light rail transit (LRT), bus, and ferry infrastructure. Management of construction projects may include oversight of all aspects of the building process, working closely with engineers and architects to develop plans, establish timetables, and determine labor and material costs. This position oversees all aspects of scope, schedule, budget, risk, quality, stakeholder and team resource management and overall client and customer satisfaction. This position works collaboratively to resolve issues in order to successfully deliver routine, non-routine, and complex design and construction projects.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned)

Project Manager will:

• Independently manage the planning, design, construction, and post-construction of non-routine, complex or high-risk capital projects by overseeing all aspects of cost and schedule, and resolution of issues that pertain to successful project delivery.
• Prepare reports, studies, correspondence, long range plans, and/or presentations. Compile reports related to project completions, revisions or changes and compare information with project schedules. Complete milestone reporting for projects.
• Develop, manage, and update detailed total project cost estimates and exert cost controls during all phases of project delivery.
• Oversee and/or manage project schedule.
• Identify potential problem areas, take corrective action, advise others of required actions and bring unresolved difficulties to the attention of appropriate authority.
• Review, prepare and process documents necessary for applicable notices, permits, and approvals.
• Coordinate with public and political stakeholders.
• Negotiate consultant contract issue, provide direction & decision-making on changes to the project scope, and project implementation matter.
• Develop RFP with procurement staff. RFP evaluations, selection, negotiate scope, schedule, and budget.
• Monitor the work of consultants and/or construction contractors to ensure compliance with plans, specifications, and that materials and workmanship meet acceptable industry standards.
• Develop and support Capital Improvement Plan (CIP) narratives.
• Assist in developing systems designed to maintain scope and reduce time and costs of delivery of capital projects.
• May maintain liaison with various committees, and public and political officials, including those officials with special responsibilities or interests in assigned project(s); may establish and maintain lines of communication and liaison with designated Federal State, City and County agencies.
• Cultivate a work environment that actively includes diverse viewpoints and promotes cooperation.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
• Perform other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Strong project management skills and knowledge of engineering, design and construction principles. An understanding of the principles of sustainability in the design and construction disciplines, and familiarity with LEED is desired. Ability to adjust to changing priorities, demands and timelines as needed, in a timely and effective manner. Effective decision-making based on business principles, analytical tools and logic-based, problem-solving skills. Strong interpersonal skills with demonstrated ability to successfully lead a multi-disciplinary project team.

Ability to plan, prioritize, organize and direct the work of staff, consultants and contractor resources to meet objectives. Ability to communicate effectively, both orally and in writing. Ability to read, interpret and understand engineering, architectural, and other construction documents including plans, drawings, specifications, standards, regulations, submittals, and contracts. Work involves meeting multiple demands on a timely basis and in a fast-paced environment. Must be able to analyze and resolve specific problems while coordinating several major activities at once.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is required. Basic problem-solving skills associated with software applications is expected. Software usage relevant to job duties will be evaluated.

Software applications:

Microsoft Outlook, Word, and Excel; The position requires proficiency in using software programs such as Primavera for project scheduling and schedule analysis, and experience using software for cost estimating and cost analysis. Experience with online project collaboration software a plus.

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Ensure all employees and contractors are properly trained and understand all rules, safety policies, and procedures to perform their work functions safely. Promote safety awareness by attending safety committee meetings and adhering to all safety procedures and policies. Actively conduct workplace hazard analyses for all employees to maintain a safe work environment. Encourage employee safety reporting program and communication of hazards to the Safety Department. Responsible for the timely mitigation of all unacceptable and undesirable safety risks. Accountable for safety performance within their functional area and achieving the agency’s safety goals.

Training and/or Education:

A bachelor’s degree from an accredited college or university in project management, engineering, construction management, business administration or closely related field.

Required Experience:

A Bachelor's degree in project management, engineering, construction management, business administration or closely related field with at least eight years work experience in a work group that handles capital projects.

• Ability to communicate effectively, orally and in writing.

• Ability to effectively interact and maintain relationships with people of diverse cultures and socioeconomic backgrounds.

• Advanced knowledge of contract administration techniques and principles.

• Expert knowledge of project management techniques and principles.

• Ability to prioritize and multitask.

• Ability to use computer hardware, computer-based project management systems, various software programs and technologies.

• Ability to work individually or as a team member.

• Analytical skills.

• Skill in responding to frequently changing work responsibilities.

• Ability to lead and facilitate project teams. Team building skills.

• Ability to write and present technical reports.

• Advanced conflict resolution skills.

• Decision-making skills.

• Advanced knowledge of scheduling techniques, including development, analysis and implementation.

• Negotiation skills.

• Advanced problem-solving skills.

• Knowledge of project specific budgeting techniques and principles.

• Financial accountability.

• Skill in developing and monitoring multiple project budgets.

• Skill in reporting budget/cost estimate.

• Skill in handling politically sensitive issues.

• Strategic planning skills.

• Ability to implement change.

• Knowledge of and skill in change management techniques and methodologies.

Desired Qualifications

• Project Management Professional (PMP) certification
• Experience with alternative delivery methods
• Experience in electric bus infrastructure development
• Experience in managing a range of projects up to $100M

Licenses or Certificates:

Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

FTA Project Management Certifications Preferred

PMP Certification Preferred

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:

Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May require work outside normal business hours.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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