Senior Administrative Assistant (Construction) Job at iSoftTek Solutions Inc, Voorhees, NJ

eDJ0UFBXdlYrR05mY0EvalhiT3Q4QW9adFE9PQ==
  • iSoftTek Solutions Inc
  • Voorhees, NJ

Job Description

The Administrative Professional will take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department. Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner.

Requirements

  • Implement and maintain construction administration project controls, including shop drawings, RFI logs, etc.
  • Prepare AIA contracts and proposal letters
  • Assist with specifications editing and formatting
  • Prepare transmittals
  • Assist in technical, administrative tasks such as data entry, logging shop drawings and requests for information etc.
  • Prepare and submit department billing review reports, invoicing, and expenses per accounting requirements
  • Create, format, prepare and proof-read documents for reports and other department documents
  • Assist in day-to-day activities, including coordinating and managing meetings, department schedules, vacation schedules, travel arrangements, and other general office duties.
  • Provide project scheduling support
  • Provide administrative and clerical support as directed
  • All other duties as assigned

EDUCATION AND EXPERIENCE

  • Associate’s degree (preferred)

  • 5 to 7 years administrative experience, with experience in AEC (architect, construction or engineering) strongly preferred

  • Expertise in Microsoft Office, PowerPoint, Excel and Word

  • Strong organizational skills

  • Technical writing skills

  • Ability to work in fast-paced environment, multi-task and meet multiple deadlines

Benefits

  • Competitive base salary and bonus potential
  • Medical, dental, life, and short/long-term disability insurance
  • Generous 401(k) match
  • Generous vacation
  • Generous Paid Time Off (PTO)
  • Paid company holidays
  • Summer hours half day Fridays
  • Flexible hours
  • Employee development and growth opportunities

Job Tags

Holiday work, Temporary work, Summer work, Flexible hours,

Similar Jobs

Kaiser Permanente

Graphic Illustrator Designer Job at Kaiser Permanente

 ...printed media.+ + Produce camera-ready art and finished proof for forms and related printed matter by utilizing current computer graphics technology, software and traditional trade hand tools when directed.+ + Notify lead Illustrator/Designer of production problems that... 

Petsmart

Retail Sales Associate Part Time Job at Petsmart

 ...PetSmart does Anything for Pets and Everything for You JOIN OUR TEAM! Retail Sales Associate Part Time About Life at PetSmart At PetSmart, were more than just a company obsessed with pets ; were obsessed with our people too . Our values are rooted in... 

JF Petroleum Group

Administrative Assistant Job at JF Petroleum Group

 ...offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including...  ...and government fleets, and emergency power customers. Administrative Assistant Job Responsibilities Answer and direct phone calls in a... 

Tekgo

Sterile Processing Technician Job at Tekgo

 ...-7am M-F Job Summary: We are seeking a detail-oriented Sterile Processing Tech to join our team. The successful candidate will be responsible...  ...a fast-paced healthcare environment. This role requires 100% TRAVEL. Responsibilities: Operate and maintain... 

Addus Homecare

Caregiver Job at Addus Homecare

Now offering DAILY PAY for select positions! Addus HomeCare has strived to keep clients in their homes, since 1979. We provide homecare services to over 40,000 patients. Despite challenging economic conditions caused by COVID-19 Addus HomeCare is still hiring Home Care...