Job Description

Job Title: Archivist Associate

Location: Mattawan, MI 49071 (Onsite)

Duration: 6 months with possible extension

Pay Rate: $18/hr W2 All Inclusive

Work Schedule: Mon Fri, 8:00 AM 4:30 PM

Shift Flexibility: Some flexibility possible

Interview Process: Onsite, group interviews (5 8 candidates at a time)

NOTE: Looking for candidates with experience in regulated environments , document control , laboratory support , or records/archives management , even if job titles differ.

JOB SUMMARY

An Archivist Associate is responsible for developing and applying acquired job skills needed to support the receipt, login, distribution, disposal, and general oversight of materials submitted for archival purposes; managing study-related records, biological specimens, and study samples ; and supporting the archival process by storing, distributing, and maintaining materials within the archive management system .

Day-to-Day Duties

• Assistance with data review and compilation for archived materials
• Boxing, shipment, and disposal of archival materials

Essential Duties and Responsibilities

• Perform and document all procedures, materials, and results in compliance with applicable regulatory standards (protocols, methods, SOPs, etc.).
• Identify and communicate data issues to management.
• Follow archive security procedures and maintain the integrity of archived materials.
• Organize, file, retrieve facility and study-related records, biological specimens, and samples .
• Assist internal and external customers with requests for current and finalized study materials.
• Utilize the archival management system for indexing and maintaining materials.
• Review departmental and study-specific data to ensure adherence to SOPs, protocols, industry standards, and regulatory requirements in a timely manner.
• Follow regulatory retention requirements for archived materials.
• Perform all other related duties as assigned.

Minimum Qualifications

Education & Experience

• High School Diploma / GED / Associate's Degree
• 1 2 years of relevant experience

Certification / Licensure

• None required

Required Skills & Competencies

• Verbal and written communication skills at all organizational levels
• Basic familiarity with Microsoft Office Suite
• Computer proficiency with ability to learn a validated system
• Strong organizational skills
• Attention to detail and documentation accuracy

Additional Notes

• Role involves handling confidential and regulated archival materials
• Candidates must be comfortable working in a regulated environment and following SOP-driven processes
• Ideal for candidates with records management, document control, laboratory support, or archival experience

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